Company Description:

TRC Companies, Inc. a pioneer in ground-breaking scientific and engineering developments since the 1960s, is an engineering consulting firm that provides integrated services to the energy, environmental and infrastructure markets. TRC serves a broad range of clients in government and industry, implementing complex projects from initial concept to delivery and operation.

Our Finance Department is actively growing and is looking for a Billing Coordinator.

The pay rate is $18/hour plus 3 weeks PTO and full benefits.

Overview:

As a Billing Coordinator, your primary responsibility is to ensure accurate and timely billing processes within the organization. You will play a crucial role in maintaining financial records, coordinating with various departments, and addressing inquiries from clients or internal stakeholders. This position requires attention to detail, organizational skills, and a strong understanding of billing procedures.

Responsibilities Include:

• Billing Process:
  • Generate and submit draft invoices to Project Managers accurately and in a timely manner.
  • Verify billing data to ensure accuracy and completeness in accordance with specific project contract documentation.
  • Review changes with Project Managers as necessary and timely complete and submit changes.
  • Compile invoice support and backup documentation required for each invoice.
  • Prepare and submit final invoices to Client
  • Collaborate with relevant departments to gather necessary information for billing.
• Record Keeping:
  • Maintain organized and up-to-date billing records.
  • Track and document all billing-related transactions.
  • Generate regular reports to provide insights into billing activities.
• Communication:
  • Interact with clients to address billing inquiries and resolve discrepancies.
  • Work closely with internal teams, including sales, finance, and operations, to obtain necessary information for billing.
• Compliance:
  • Ensure adherence to billing policies, procedures, and regulatory requirements.
  • Provide support for client audits of project billings.
• Problem Resolution:
  • Investigate and resolve billing discrepancies or issues.
  • Collaborate with other departments to resolve billing-related challenges.
• Quality Control:
  • Conduct regular audits to maintain the accuracy of billing information.
  • Implement quality control measures to improve billing processes.
• Reporting:
  • Prepare and present regular reports on billing activities to management.
  • Analyze billing data to identify trends or areas for improvement.

Required Skills:

• Proven experience in billing, finance, or a related role.
• Proficient Excel skills
• Deadline-driven with the ability to prioritize tasks.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a team environment.
• Problem-solving skills and ability to handle complex billing issues.
• Knowledge of relevant laws, regulations, and best practices.
• Exceptionally customer-focused with strong interpersonal skills.
• Adaptability to changes in billing processes or software.